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Crimson Clear Privacy Statement

WHAT IS CRIMSON CLEAR?

Crimson Clear is an application developed by Harvard University for Harvard faculty, staff, students, and invited visitors to campus. The purposes of the app are (1) to enable members of the Harvard community and prospective visitors to self-report to the University daily on whether they are experiencing symptoms of COVID-19 infection, and (2) based on that self-reporting, to generate clearances to access University buildings and facilities.

HOW DOES CRIMSON CLEAR WORK?

Each day prior to entering upon Harvard property, you, the Crimson Clear user, will log into the Crimson Clear app and answer a short series of questions. Based on your answers to those questions, Crimson Clear will assign you a “clear” designation, which you may present to campus security or other Harvard personnel in order to gain entry to Harvard property, or a “not clear” designation, in which case you will not be permitted entry.

WHAT INFORMATION DOES CRIMSON CLEAR COLLECT ABOUT ME?

When you authenticate into Crimson Clear and complete the daily survey, Crimson Clear collects the following information about you (“Survey Information”):

  • Name, email address, Harvard University ID (HUID), and phone number;
  • Your answers to the questions asked by Crimson Clear;
  • The date you answered the questions; and
  • The clearance/ nonclearance designation generated by Crimson Clear as a result of your answers.

In addition to Survey Information, Crimson Clear may record certain information in its web server log, such as your IP address and other technical information that is typical of a web application exchange.

WHAT DOES HARVARD DO WITH THIS INFORMATION?

Harvard may access, use, and disclose Survey Information as it determines necessary, in the University’s discretion, in order to protect the health and safety of the Harvard and surrounding communities during the period of the public health emergency occasioned by the COVID-19 (coronavirus) pandemic. Permitted Harvard uses of Survey Information include, but are not limited to, disclosure of your identity and reported symptoms to Harvard University Health Services, human resources officers, managers and supervisors, facilities personnel, and others at Harvard who have a need to know this information. In addition, Harvard may use or disclose Survey Information for the purposes of, and subject to applicable regulations regarding, academic research.

Crimson Clear uses server log information to help diagnose problems with our server and to administer the app. Crimson Clear also uses this information to adapt the app to user needs and to generate aggregate statistical reports. Server logs are retained on a temporary basis, during which time their contents are accessible to Site administrators and then deleted completely from our systems. Unless required by legal process, Crimson Clear does not link IP addresses to any personally identifiable information.

Except as described above or as required by law or legal process, Harvard will not sell or disclose to third parties any Survey Information or other information it collects when you use the Crimson Clear app.

LEGAL DISCLAIMERS

Crimson Clear is not a diagnostic tool and is not intended to be a substitute for professional medical advice, diagnosis, or treatment. Always seek the advice of your physician or other qualified health provider with any questions you may have regarding a medical condition or medical symptoms.

Information you provide to Crimson Clear is not “protected health information” subject to the Health Information Portability and Accountability Act (“HIPAA”) or its supporting regulations. As and to the extent such information is disclosed from Crimson Clear to Harvard University Health Services (“HUHS”), HUHS will treat the information in accordance with applicable HIPAA regulations.

COOKIES

Cookies are unique bits of computer data that many major websites will transfer to your computer the first time that you visit. Cookies are stored on your device and may be later accessed by the app to track prior usage. Cookies are used only for the duration of your interaction with the app. If you choose, you may change your browser settings to delete the cookies between use sessions.

AMENDMENTS

Harvard reserves the right to amend this Privacy Statement, by posting the amended Privacy Statement into the app for you to review.